User's Manual

This manual explains every page of G-SMaRT Accounting: what it is for, every box on its forms, how to do each task step by step, and what the program records in the books. Every page of the program has a Help button that opens the manual at the section for that page.

Note

Chapters 1 and 11 can be read before you log in. Log in to read the rest of the manual.

Getting Started

Logging in, your password, the main screen, forms, lists and printouts, voiding, the closing date and access rights.

15 sections

Home, Finding Things and Working with Reports

The Home dashboard, Search and Find, the Report Center, and every tool of the report pages, including the Modify Report panel.

Financial Set-up & Reports: Chart of Accounts and the General Ledger

Accounts, classes, names, budgets, journal entries, default accounts, the set-up lists, the financial statements and the comparative statements.

Fixed Assets

The asset register, depreciation, disposals, maintenance and preventive maintenance, with their reports.

Customers and Receivables

Customers and jobs, estimates, sales orders, invoices, receipts, statements, payments, credit memos and the sales reports.

Vendors and Payables

Vendors, bills, debit memos, paying bills less the taxes withheld, advances, receipts, purchase orders and receiving items, with the payables reports.

Inventory

Items of every type, sites, units of measure, transfers, adjustments, assemblies, processing, counts and prices.

Point of Sale

The register, shifts and readings, receipts, returns and voids, terminals, receipt printers and the POS reports.

Banking

Checks, cash vouchers, the register, deposits, fund transfers and bank reconciliation.

BIR Reports: Withholding Taxes and VAT

Withholding taxes on payments, the Withholding Tax Table, BIR Form 2307, and the withholding tax and VAT reports.

System Administration

Users, roles and page access, company settings, utilities, CSV import, backup and restore, and the audit trail.

Your Company: Company Owner and Employees

For the Company Owner and employees: the Company Code, joining, approving employees and managing users.

8 sections

Super Admin: Managing Several Companies

For the Super Admin: creating and managing companies, each with its own database, and the platform settings.

Appendices

What each transaction records, default roles, number series, messages and what to do, administrator notes and a glossary.